Minutes May 2021

Jun 2, 2021 | RRBA Meeting Minutes

Date

25 May 2021

Start

7pm

Finish

9.45pm

Chair

Vicki Brown

Location

Avebury House

Present

Committee:

Name

Role

Hayley Guglietta

Committee Member

Murray James

Treasurer

Angela Hart

Committee Member

Greg Partridge

Committee Member

Vicki Brown

President / Chair

 

Residents: 

Name

Group Represented

Brendon Winder

CCC Red Zone (Guest Speaker)

Deon Swiggs

Community Activator

Penny Milne

Resident

Stacy Holbrough

Innes Papanui Board Community Development Advisor

Emma Twaddle

Innes Papanui Board Member

Apologies

David Duffy, Craig Given

Acceptance  of previous meeting minutes

V. Ware, G. Partridge

 

Item 1. Inwards correspondence

1.1 Memo from Central/Heathcote/Linwood and Papanui-Innes Community Boards
Update on Richmond Community Safer Speed

1.2

Banks Avenue School Redevelopment
Details of site pans for new school and flood remediation swale
Document Published in Appendix 3

1.3

Kate Russell from CCC Parks
Contacted David to confirm attendance at 27th July meeting with Al Hardy (Manager of Community Parks) and Bridie Gibbings (Team Leader North Sector) Requesting a brief of what we would like to get out of our time with them.

1.4

Pana Togiaso from CCC Traffic/Roading
Detail on current roading works

1.5

Rae Tye Kainga Ora
Requesting to present at our meeting for upcoming social housing in the Richmond Area

Item 2. Outgoing correspondence

2.1 SRae Tye Kainga Ora
Confirming attendance at 22nd June meeting for presentation

Item 3. Treasurer’s Report

3.1 Avebury House hire fee
A fee of $15 for room hire for association meeting incurred to be paid.
Approved V.Brown Seconded A.Hart

Item 4. General Business

4.1 Brendon Winder CCC Red Zone (Guest Speaker)
Brendon presented a great overview of all things redzone, it was very informative and gave some context around why things are taking time.
Few points I wrote down:

  • LINZ are surveying to reduce 5000+ titles to 169
  • The CCC will create 23 super cells and the OARC area will create 18 more
  • The CCC are getting the land in parcels, so this process takes time
  • There is major underground services/infrastructure running through the red zone and these need to be resolved before starting works on the land, some of these will not be able to be moved away from the red zone and there will need to be areas so the infrastructure can be accessed if and when needed, some of this infrastructure is still in use by neighbouring suburbs so can’t just be shut off.
  • Of the 330mil so far allocated in the LTP most of this will be used to do the underground and storm water works so there might not be much “seen” works at the start but a lot is happening.
  • The regeneration needs to be compassionate to those who lost their land but also to those who have been left behind in the surrounding suburbs
  • There has been 11k of fencing removed from the red zone and accessways (White posts) with assistance from community organisations, this also means less spraying and verge maintenance with less fence lines
  • There will be a co governance group formed to help with the management of the red zone
  • There are three bridges already funded through the central govt which are due for completion 2022-2023, these are all being prefabbed off site and once construction starts things will move quite quickly
  • Plans and other opportunities for landscaping of bridges need to include heritage and cultural awareness
    Hayley to request his report and send through for committee members not in attendance to read.

Also asked for an update on the Medway St Bridge, he didn’t have this on hand and asked I (Vicki) email him for detail
Report Published Appendix 1
4.2 Deon Swiggs Report
Deon has been putting in a lot of work into the Village revisualisation talking with vagrants, retail tenants, police, social housing organisations and support services and suggests we get the police to come along to a meeting at some stage to present on the work they do within communities and what we as residents can do to assist in ensuring our community is a safe place for all residents.
Work is continuing on the Village sign there’s a painter and printer keen to get on board with this project.
Business Improvement District Grant Fund is coming along and discussions with local businesses around activating shop frontages has progressed and community board staff are supportive. Also suggested Poto Williams being our representative and commissioner of Police would be good to approach for guest speaker @ As Below
Work has been continuing with the space beside the Tattoo shop in Stanmore Road, we are applying to the Enliven Spaces fund to hopefully achieve this community initiative.
50% of the way though asset mapping, S.W.A.T assessments.
Richmond Wayfinder there have been some discussions on the background of this project. Quotes are still being sought for the full project
Report Published Appendix 2
4.3 Richmond Roadworks (message from Pana Togiaso)
Isaac Construction has been carrying out pot holing across the six streets to visually confirm the location of utilities in the road for our project. It’ll help with confirming our design and minimising risk when we look to construction currently cannot confirm exact dates for construction as we are coordinating with Utilities to make sure their future work in incorporated in our project.
My forecast for construction is; ·Chrystal, Petrie and Warden Street to be constructed late 2021 ·Dudley and Nicholls Street, Stapletons Road, construction to early to mid 2022.
4.4 Richmond Community Safer Speed Area
Proposal to change speed limits to 40ks in all streets except North Avon Road and North Parade (Inside Hills Rd, Shirley Rd, North Parade, River Road to Fitzgerald Ave.
Next steps: Draft plan goes to Transport steering group, Community Board and public consultation, Decision lies with Council.
Memo Published Appendix 4
4.5 AGM
Next month is our AGM, We have Hayley Guglietta as our guest speaker (I look forwarding to hearing about projects and work going on in the Richmond green zone and more).
We will publicise our meeting and call for Committee Member nominations and welcome new members in the coming month through a We are Richmond Newsletter to existing members, Social media for all members and via our website
4.6 C.C.C. updates – Richmond Safe Cycle Route
The project is under current discussion with the Community Board by the CRAF staff who are having another meeting with the Community Board soon – with potential of half the project gaining early delivery via the CRAF funding. Although this would only provide for the upper(northern) half of the route that falls within the CRAF funding area. There is some potential for covering some of the work via the Richmond area scheduled works. If over the next 6 months none of the CRAF nor scheduled general road upgrades firms up to cover costs I will look at the possibility of presenting the cycle route as a candidate into the annual plan for the regular long-term plan. This isn’t the preferred option as at the moment the highest prioritised local cycle projects aren’t listed until five years into the ten-year capital programme.
4.7 ICAN Meeting, Public Meeting this Saturday re Housing Intensification (Greg Partridge)
The meeting has been set up in order to discuss housing intensification, the fact the CCC are not enforcing the rules in the District Plan / Resource Management Act, and how developers are therefore being permitted to bulldoze our neighbourhoods and clog them with poorly designed housing that is at a much higher density than the CCC should be granting Resource Consents to erect. 18 different community groups attended the ICAN meeting, there was overwhelming public support that CCC are not doing the greatest job, we want them to work with us and want to be heard. ICAN are going to approach central GOVT for action. ICAN want input to RMA to build on climate and ecology for better housing outcomes. It would be useful to have a bigger pressure group to work positively for engagement, with commissioners, lawyers, ex resource consent staff etc that have a better understanding of legislative points of view in high level plan documents.
DRAFT minutes Published Appendix 3
4.8 C.C.C. updates – North Richmond Road Repair Programme
Chrystal, Petrie and Warden St 2021 detailed design being finalised. Project delivery onsite 2021 Dudley St, Nicholls St and Stapletons Rd 2022 -Design in Dudley to protect trees and their roots. Nicholls St and Stapletons Road looking at confirming scheme in preparation for consultation. Project delivery onsite 2022. Projects for the 6 streets are progressing well.
4.9 R.R.B.A. charity status
Hayley discussed where this was up to, no progress has been made so she is taking this action to bring to completion. It is easy enough to register as a charity and I can do this no worries. It costs $51.11 per annum and we have to upload our charities report each year The only reason for doing this at the moment is so that I can get us a free G Suite for secretary@wearerichmond.co.nz and a central repository for our documents. If I cannot get this for free it costs us $12 per month for the one email which is $144 per annum. The other benefit to having charity status is the funders feel more comfortable with this extra governance step.
4.10 Stacy Holbrough – Papanui-Innes Community Board – Community Development Advisor
Stacy didn’t have any new updates for us this month.
She wanted to thank us for all the hard work and effort we put into our submissions to our CCC submissions.
4.11 BAS Site
We briefly discussed the BAS and the map that was provided by MOE to Murray of what the site plan is.
There was an update in a recent BAS newsletter to advise Ferndale school which is currently located in Merivale Lane is going to be rebuilt on the land between BAS and Shirley Intermediate, its in the early stages of planning and is expected to be completed in 2024. Ferndale school is a special education school with a base school currently operating in Merivale Lane and satellites in the East of the city at various schools. (We can only assume this would be the Grey/White area where the Spartan Hall currently sits) This is exciting news for Richmond. Riki Edmonds from MOE indicated “I have my monthly catch up with the school on Tuesday and will mention you have been in touch to discuss the opportunity of the Community getting involved to develop the space. I will get back to you Wednesday next week if that’s OK?”
4.12 Rejuvenation of Stanmore Road (Greening the East)
Central Ward have a current project underway and funded to rejuvenate the Linwood end of Stanmore road, which they advise will be eventually linked to the OARC. Michelle Lomax as the chair of this working group and it’s explained as “Green corridors, more trees and walkways, spaces that encourage biodiversity, nature play areas, pocket parks, and interweaving cultural history are all part of the integrated plan to boost the natural habitat to support ecological health and community well-being in the city’s inner east Greater infrastructure in our local neighbourhoods is core to this plan.”
It was questioned why this is only being done in such a small area rather than the full Stanmore Road area which is in whole desperately needing full revitalisation due to lack of spending for years. A.Davids explained there was only so much funding available at this stage so this is being done in stages and eventually will move through as funding was available.
This was mentioned in the latest community board meeting as We are Richmond having interest in extending the project by J.McLellan.

Item 5. Action Items/Review

5.1 London Street
David to coordinate special meeting for whole Association re London Street. CCC spokesperson (Peter Rodgers) to come and explain the complexities of this area and how to move forward.
REF 1.2 and 4.19
Update: D.Duffy, C.Given. G.Partridge are having meeting with P.Rodgers regarding London Street complexities 31/5/2021 and will invite to future meeting if required for all to understand complexities of area and carry through to resolve.
5.2 BAS Site
David to contact the school/MOE/Hawkins to suggest that a regular building progress bulletin be placed on the RADS Facebook site.
REF 1.4 and General REF 4.16
Closed: David contacted Toni Burnside and we have started to see regular updates appearing on the R.A.D.S. FB page regarding BAS developments, Map Document Published as Appendix 4
5.3 Climate Change Strategy Submission
Final copy of to be sent to secretary for filing.
REF 4.1
Closed: Copy of submission sent to D.Duffy for filing
5.4 Representation Review Submission
Final copy of to be sent to CCC.
REF 4.2
Closed: Copy of submission sent to D.Duffy for filing
5.5 Richmond Wayfinder
Hayley to present further at next meeting.
REF 4.3
Update: Further works to come as part of D.Swiggs activation works
5.6 Street Banners/Promotion Items
Vicki to consult with Christchurch NZ with intention to install street banners in suburb.
Jen to Price up Lamp Post Banners (Christchurch NZ will be able to give dimensions) Flags for flagpoles, Stickers.
Jen to price up gazebo / table banner approx 3m x .5 – 1m dimension
REF:4.4
Update: Further works to be completed to bring to fruition
5.7 Funding Applications
COVID 19 Fund
Strengthening Communities Fund
Business Improvement District Grant Fund
Discretionary Fund
Enliven Spaces Fund
REF: 4.5
Update:
COVID 19 Fund (Didn’t meet criteria)
Strengthening Communities Fund (Submitted, closed and we should be notified by approx. 6/8/2021 if successful)
Business Improvement District Grant Fund (D.Swiggs progressing with this)
Discretionary Fund (Didn’t apply)
Enliven Spaces (Due to submit) Hayley showed some design concepts of drawings, Tattoo shop owners are working with artist for this. Hayley’s concept idea is to use a drainpipe to create a chain in 3D and have mural painted, create a rain garden with seating, add wayfinding signage. Steve Paul has offered to supply paint
COGS (Submitted)
5.8 Otākaro Network – planting programme
Update from Hayley
REF: 4.9
Update:

  • 400 plants have been added to the Fungi Fram, official inoculation is 19/6/2021, 10:30am – Hayley will send out invites through social media.
  • Three Sites on Dudley Stream have been identified for a planting day on 24/7/2021 – Hayley will invite to R.A.D.S. for assistance.
  • North Avon/River Road/Medway Street/Flesher Ave block has been identified as a community forestation project, 5-year planting plan to be implemented.
  • RCG House has been working on the house they were gifted from LINZ and want to create a Demo Home start up to complete repairs and showcase skills of numerous businesses in this.
5.9 Avebury Gala – review of We are Richmond/R.R.B.A.’s role
Jen to obtain cost for design and production of a banner REF 5.6 and strong portable display boards. Hayley to create a QR Code specifically for association and possibility of storage space for this within Avebury House.
REF 4.10
Update: No update on banners and display boards Hayley will create and send out QR code for use in promotional materials (Completed and sent to David for saving and use on promotional, Wayfinder, SM posts etc etc), Storage will be available at 46A Vogel Street for RRBA boards and flags etc, Update required from Jen at next meeting re banners.
5.10 Gowerton Place update
Jen to create a basic flyer of contact persons for site/OCHT/Council for issues and laying complaint over building issues regarding Gowerton to be delivered around the immediate neighbours.
REF: 4.11
Closed: Unsure if this has been completed as Jen wasn’t at meeting, we regard the OCHT and their developer need to take responsibility for this and issue to the surrounding properties accordingly
5.11 We are Richmond/R.R.B.A. charity status
Approach S.Holbrough to seek assistance in how to claim for charity assistance.
REF: 4.12
Update: Stacy hadn’t heard from David, Hayley is going to take this and bring to completion
5.12 Attitudes toward infill housing
Look into options of space to hold this, a list of who to invite and what content will be.
REF: 4.13
Closed: It was decided to close this item and put energies into ICAN resourcing for now
5.13 Richmond Community News – publication of our meeting venues, dates and times
Hayley to ensure included in the What’s on section of RCN for May meeting date.
Greg to discuss with the distributor team why the RCN is not being delivered to the Richmond Village and surrounding area shops.
REF: 4.14
Closed: Hayley has sent email on behalf of RRBA to have our meetings published in the Whats On section of RCN monthly, she also confirmed that RCN is being delivered to the Village tenants.
5.14 BAS site is disturbing neighbours
David to contact the school/MOE/Hawkins to suggest that a regular building progress bulletin be placed on the RADS Facebook site.
REF: 4.16
Closed: David contacted Toni Burnside and we have started to see regular updates appearing on the R.A.D.S. FB page regarding BAS developments
5.15 Deon to provide an update on any tangible outcomes after his discussions with Police, Council, Residents, Business owners and the ‘Vagrants’.
Get renovation of the Village sign underway to help make the area more attractive.
Murray to assist with fencing he has available to secure back of shops.
Jen/Hayley to include the calling of police when intimidated into web site and upcoming newsletters.
REF: 4.17
Closed: Deon spoke to his report, there hasn’t been any issues with begging at the Village and they have moved to the Linwood area. We don’t see any need to move any further with this at this stage.
5.16 Kate Russell CCC Parks
Asked for a brief of what we would like to get from their presentation so they can prepare something.
Brief of Richmond Parks, when are upgrades due? When can we expect to hear back re Avebury Park consultation that took place October 2020, what are plans if any for upgrades of Richmond Parks, How to continue on with work in Petrie Park done last year to make more attractive for locals to use. What are their roles and how can they help us into the future?
REF: 1.3
5.17 Rae Tye Kainga Ora
Ask for a report/brief/brochure that we can read and discuss further. It is up to developers to work directly with the community for any concerns of direct neighbouring properties.
REF: 2.1
5.18 Payment of room hire
Secretary to pay $15 to Avebury House for room hire.
REF: 3.1
5.19 Brendon Winder CCC Red Zone
Hayley to request written report and send to committee members for update.
REF: 4.1
5.20 Brendon Winder CCC Red Zone
Vicki to email request update on Medway Street Bridge from Youssef Ekladious at CCC
REF: 4.1
5.21 Poto Williams guest speaker
David to approach for options of presenting at upcoming meetings.
REF: 4.2
5.22 AGM
Hayley to send out correspondents to existing members advising of AGM.
Vicki to create and post event on SM for all to share.
REF: 4.5
5.23 Richmond Safe Cycle Route
The project is under current discussion with the Community Board by the CRAF staff who are having another meeting with the Community Board soon. Potential of half the project gaining early delivery via the CRAF funding and existing planned works. If over the next 6 months none of the CRAF firms up possibility of presenting the cycle route as a candidate into the annual plan for the regular long-term plan. This isn’t the preferred option as at the moment the highest prioritised local cycle projects aren’t listed until five years into the ten-year capital programme. David to see if any progress has been made.
REF: 4.6
5.24 Charity Status
Hayley is completing this, confirmation due at next meeting.
REF: 4.8
5.25 Rejuvenation of Stanmore Road
We did not get a chance to discuss this further, please add to next agenda.
REF: 4.9
5.26 BAS Site
Murray to follow up with Riki Edmonds, MOE re: monthly catch up with the school on Tuesday and will mention you have been in touch to discuss the opportunity of the Community getting involved to develop the space. I will get back to you Wednesday next week if that’s OK.
REF:4.10
5.27 Minutes posted to RRBA web site
Hayley/Jen to post minutes to web site

Next Meeting

Tuesday, 22 June, 2021. Avebury House. 7pm.
This will be the Annual General Meeting.