Minutes August AGM 2022
ANNUAL GENERAL MEETING
RICHMOND RESIDENTS’ and BUSINESS ASSOCIATION
30 AUGUST, 7.00 p.m. at AVEBURY HOUSE
PRESENT
Committee–Hayley Guglietta, Murray James, David Duffy, Jen McBride (online), Craig Given
Residents– Deon Swiggs, Cheryl Doig, Karl Pado Mendoza, Rhea Lyn Mendoza
Apologies–Greg Partridge, Michelle Adams
Chairperson’s Welcome–David Duffy
Minutes of the 2021 Annual General Meeting were accepted.
Chairperson’s Report: Presented by D. Duffy. The report was accepted on the motion of D.Duffy/ J.McBride.
Details available in Appendix 1.
FinancIal Report: The treasurer presented the financial report, which was accepted.
It was moved M.James/ C.Given that the Association does not appoint an auditor for the financial year ending March 2022.
Details of the financial report are available in Appendix 2.
Appointment of Officers
Chairperson: David Duffy–nominated/ seconded, H.Guglietta/ M.James
Secretary: Rachel Crawford–nominated/ seconded, H.Guglietta, seconded by D.Duffy
Interest register. The potential conflict between the paid role as Capacity Builder and the office of Secretary is acknowledged and will be documented on the Conflict Register.
Treasurer: Murray James–nominated/ seconded, H.Guglietta/ D.Duffy
Committee:
Hayley Guglietta–nominated/ seconded, M.James/ D.Duffy
Craig Given–nominated/ seconded, H.Guglietta/ D.Duffy
Jen McBride–nominated/ seconded, H.Guglietta/ M.James
Chris Carter–nominated/ seconded, D.Duffy/ H.Guglietta
Craig Given moved that all nominations for the committee be accepted, M.James seconded.
General Business:
C.Given discussed promotional materials/social media campaign messages to encourage the community to vote. J.McBride to design.
AGM was closed at 7:47pm.
A workshop session discussing the work of R.R.B.A. in the year ahead followed the A.G.M. until 8:07pm.
Appendix I
(Chairman’s Report)
RICHMOND RESIDENTS’ and BUSINESS ASSOCIATION
CHAIRMAN’S REPORT
2021/22
To say that the past year has been a difficult one in which to function effectively would be something of an understatement. Personnel changes within the committee combined with
the widely reaching effects of the pandemic, disrupted our meeting schedules and frustrated our attempts to initiate and complete projects thus making life difficult.
Notwithstanding this, the committee has made some significant progress and can be proud of its tenacity and dedication as it worked towards actively involving the community in projects which enhance the quality of the resident and business communities’ lives in the Richmond area and providing a forum for the consideration, development and advancement of ideas which benefit the wellbeing of all the community.
A significant move forward was achieved when we were granted funding which enabled us to appoint a Capacity Builder on a part time basis with renumeration. Rachel Crawford was appointed in February and has been a hard working team member since then. We owe Rachel a great debt of gratitude for the way she has embraced the role, lightened the load of the other committee members and developed some initiatives of her own.
Despite Covid, the Road Repair programme has continued with Petrie, Chrystall and Warden Street rebuilds nearing completion and planning and consultation for Nicholl/Dudley and Stapletons Rd at a stage where these projects are soon to start. An interactive map on our website has been created and we arranged to have weekly reports of road work projects posted on the RADS site to keep residents informed.
Development of the Wayfaring Trail has continued with replacement of and development of existing facilities.
Approaches have been made through the LIVS programme to establish a site in Richmond Village but the existing landowners have proved unsympathetic to our cause. The Village sign was removed and consultation with the current retail site operators has been made regarding new signs. Unfortunately, delays caused by Covid stretching time/energy resources means that this project has come to a momentary standstill.
A group of committee members concerned by the lack of maintenance in the landscaped plots in the newly repaired streets, started a guerrilla gardening group and, with the help of some nearby residents, tidied up a number of plots in Stapletons Rd and Randall Street. It is hoped to resume these in Spring later this year.
The committee actively supported Dudley Street residents in addressing their problem associated with the starling problem. However, the Council has been unable to provide a satisfactory solution and it is highly likely that the problem will re-emerge as the starlings gather again later this year.
During our continuing liaison with Council and its various departments we have:
- Consulted over long term maintenance of the roadside landscape planting
- Made a deputation regarding heritage preservation and the retention of tree planting programmes
- Played a role in the building process of the new Medway St bridge
- Consulted and established a planning role in the redesign of Petrie Park
- Submitted to Council about the need to retain SAMS areas, etc as part of the response to the (then) proposed revision of the Land Resource Act
- Clarified the Council role and our expectations regarding the basis of roadside landscaping
The committee and family members also contributed their efforts to the Matariki in the Zone celebrations and again, involved younger members of the community in painting a bug mural on the fence linking Evelyn Cousins Avenue and Vogel Street. Preliminary work has also been carried out on the preparation of a garden on the vacant land next to the Tattoo Shop in Stanmore Road and this will be completed in the Spring later this year.
A Plastic Free July campaign was launched on facebook and received many favourable comments and helped local retailers and citizens to get to know each other a little better while attacking the problem of recycling. The recycling depot at Vogel Street is now well-established and functioning well.
I would like to thank the committee members for their continued dedication to serving the cause in a very difficult year. To hear the enthusiasm and ideas expressed for the next year ahead is heartening and reassures us that the RRBA and We Are Richmond are in good heart and ready to continue making Richmond a better place for all.
Appendix 2
(Treasurer’s Report)
RICHMOND RESIDENTS AND BUSINESS ASSOCIATION INCORPORATED
FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2022
RICHMOND RESIDENTS AND BUSINESS ASSOCIATION INCORPORATED
DRAFT FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2022
Contents Page
Entity Information 3
Executive approval and statutory declaration 4
Statement of financial performance 5
Statement of financial position 6
Note to the financial statements 7-10
RICHMOND RESIDENTS AND BUSINESS ASSOCIATION INCORPORATED
ENTITY INFORMATION
FOR THE YEAR ENDED 31 MARCH 2022
Legal name of entity Richmond Residents and Business Association Incorporated
Incorporated 28th November 2018
Incorporation number 2722391
Registered Charity CC59440
Registration date 26-09-2021
Nature of purpose / Mission Promotion and Development of the Suburb of Richmond Christchurch
Location of business Avebury House
9 Eveleyn Couzins Ave
Richmond
CHRISTCHURCH 8013
Officers
Chairperson
Secretary Rachel Crawford
Treasurer Murray James
Committee Members David Duffy
Hayley Guglietta
Jen McBride
Greg Partridge
Bankers Kiwi Bank
Solicitors None appointed at this time
Accountants None appointed at this time
Vacant – shared
duty amongst the
committee
RICHMOND RESIDENTS AND BUSINESS ASSOCIATION INCORPORATED
MEMBERS APPROVAL AND STATUTORY DISCLOSURE STATEMENT
FOR THE YEAR ENDED 31 MARCH 2022
Approval and issue of Financial Statements
On this date the members approve and issue the attached Financial Statements of
Richmond Residents and Business Association Incorporated for the year ending 31 March 2022
Reporting concessions
The members have unanimously elected to apply PBE SFR – A (NFP) Public Benefit Entity Simple
Format Reporting – Accrual (not for profit) on the basis that it does not have public accountability
All transactions in the performance report are reported using accrual basis of accounting
The performance report is prepared under the assumption that the association will continue to
operate for the foreseeable future.
Auditors
In terms of the unanimous resolution passed at the last annual general meeting, auditors were
not appointed for this year.
A similar motion will be put to this year’s meeting
- James
- Duffy
- Given
RICHMOND RESIDENTS AND BUSINESS ASSOCIATION INCORPORATED
STATEMENT OF FINANCIAL PERFORMANCE
FOR THE YEAR ENDED 31 MARCH 2022
31 MARCH 31 MARCH
NOTE 2022 2021
INCOME
Grant funding from Community Board 8,000.00 10,000.00
Grant funding from others – CCC Lightbulb fund 450.00 –
Grant funding from DIA Lotteries – 8,000.00
Grant funding from Rata Foundation – 3,500.00
Donations from members 1,340.38 410.00
Interest (Gross) – –
TOTAL INCOME 9,790.38 21,910.00
EXPENSES
LOCAL PROJECT DELIVERY EXPENSES
Richmond Village Sign – 223.45
Tatoo Shop Mural and landscaping 1,380.00
White posts – wayfinding project 125.35 –
Rubbish clean up / fly tipping discouragement – Richmond Village 577.88 –
703.23 1,603.45
MEMBERSHIP AND COMMUNICATION
Website operating 3,163.06 224.25
Community engagement activator 2,800.00 3,960.00
Membership website development – –
Communication costs
5,963.06 4,184.25
ADMINISTRATION
Accounting fees – –
Bank Fees 10.00 10.40
Entertainment expenses 186.55
Insurance – –
Interest expense – –
Legal expenses – –
Meeting room usage & costs 762.50 15.00
Printing Stationery & computer consumables – –
Incorporation expenses – –
772.50 211.95
DEPRECIATION – –
DEPRECIATION RECOVERED – –
DEDUCTIBLE LOSS ON DISPOSAL OF FIXED ASSETS – –
CAPITAL LOSS (PROFIT) ON SALE OF ASSETS – –
– –
TOTAL EXPENSES 7,438.79 5,999.65
NET SURPLUS / DEFICIT BEFORE TAXATION 2,351.59 15,910.35
INCOME TAX – RRBA is exempt from Income Tax – –
NET SURPLUS (DEFICIT) FOR THE YEAR 2,351.59 15,910.35
The Notes to the Financial Statements on pages 4 to 6 form part of and are to be read in conjunction
with this Statement of Financial Performance
THESE FINANCIAL STATEMENTS HAVE NOT BEEN AUDITED OR REVIEWED !
RICHMOND RESIDENTS AND BUSINESS ASSOCIATION INCORPORATED
STATEMENT OF FINANCIAL POSITION
AS AT 31 MARCH 2022
31 MARCH 31 MARCH
NOTE 2022 2021
MEMBERS FUNDS 3 20,637 4,727
Represented by:
CURRENT ASSETS
Kiwi Bank transaction account 8,648 24,267
Accounts receivable – –
8,648 24,267
FIXED ASSETS – –
TOTAL ASSETS 8,648 24,267
Less
CURRENT LIABILITIES
Accounts payable 3,921 3,630
Taxation payable 4 – –
3,921 3,630
TERM LIABILITIES
– –
NET ASSETS 4,727 20,637
– –
The Notes to the Financial statements on pages 4 to 6 form part of and are to be read in conjunction
with this Statement of Financial position.
THESE FINANCIAL STATEMENTS HAVE NOT BEEN AUDITED OR REVIEWED !
RICHMOND RESIDENTS AND BUSINESS ASSOCIATION INCORPORATED
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2022
- STATEMENT OF ACCOUNTING POLICIES
REPORTING ENTITY
Richmond Residents and Business Association is an incorporated society incorporated on 28th November 2018
at the request of the members who had been acting in the interests of the community since April 2018
BASIS OF PREPARATION
The members have unanimously elected to apply PBE SFR – A (NFP) Public Benefit Entity Simple
Format Reporting – Accrual (not for profit) on the basis that it does not have public accountability
All transactions in the performance report are reported using accrual basis of accounting
The performance report is prepared under the assumption that the association will continue to
operate for the foreseeable future.
REQUIREMENT FOR AUDIT
The members have unanimously agreed that no audit is required for the year ending 31st March 2022
MEASUREMENT SYSTEM
The accounting principals recognised as appropriate for the measurement and reporting of earnings
and financial position on a historical cost basis have been followed.
Whilst the adoption of cash accounting is available for RRBA, the members have elected to adopt accrual
accounting for its financial reporting
SPECIFIC ACCOUNTING POLICIES
The following are the specific accounting policies which have a material effect on the measurement
of results and financial position
ACCOUNTS RECEIVABLE
Accounts receivable are stated at their estimated realisable value.
PROPERTY PLANT EQUIPMENT AND DEPRECIATION
Property plant and equipment are included at cost less accumulated depreciation provided at the
maximum rates allowed by the Inland Revenue Department. The depreciation rates used are shown
in the schedule of property, plant and equipment
INCOME TAX
Richmond Residents and Business Association incorporated is a registered charity and is not subject
to income taxation
LIABILITIES
Liabilities are stated at the estimated amounts payable and include obligations which can be
reliably estimated
GOODS AND SERVICES TAXATION.
Financial information in these statements is recorded inclusive of GST RRBA is NOT registered for GST
REVENUE RECOGNITION
For accounting purposes all revenue invoiced or received have been recognised in the financial statements
CHANGES IN ACCOUNTING POLICY
There have been no changes in accounting policies
RICHMOND RESIDENTS AND BUSINESS ASSOCIATION INCORPORATED
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2022
- MEMBERS FUNDS
31 March 31 March
2022 2021
Opening members funds 2,374.96 4,726.55
Surplus (Deficit) for the year 2,351.59 15,910.35
CLOSING MEMBERS FUNDS CARRIED FORWARD 4,726.55 20,636.90
- GRANT FUNDING
Grant from Central, Linwood, Heathcote Community Board 4,000.00 5,000.00
Grant from Papanui, Innes Community Board 4,000.00 5,000.00
Summer with your neighbours – cost reimbursement – –
Lightbulb fund – contribution to fly tipping clean up at Richmond Village 450.00 –
DIA Lotteries – 8,000.00
Rata Foundation – 3,500.00
– –
TOTAL GRANT FUNDING RECEIVED 8,450.00 21,500.00
Unspent grants as at 31-3-2022
Community Board Grant funding 2021 Financial year 1,011.21 –
Grant from Central, Linwood, Heathcote Community Board 5,000.00
Grant from Papanui, Innes Community Board 5,000.00
Summer with your neighbours – cost reimbursement –
Lightbulb fund – contribution to fly tipping clean up at Richmond Village –
DIA Lotteries 4,565.00
Rata Foundation –
TOTAL UNSPENT GRANT FUNDING 1,011.21 14,565.00
- OTHER DONATIONS
Maiden Group Limited Christmas break up meeting 186.5 940.38 5
Maiden Group Limited Richmond village sign removal and disposal 223.45
Avebury House Community Trust monthly and other meeting room hire donated – 400.00
TOTAL OTHER DONATIONS 1,340.38 410.00
- OUTPUTS AND OUTCOMES
RR&BA has active in this financial year but in reduced capacity due to the Covid environment. We are pleased
to have continued a strong relationship with Christchurch City Council and the two community boards that
have cross over responsibility for our suburb. In forming this relationship members have:
Engaged proactively to maintain communication and outcomes with respect to
roading and civil projects in our suburb. We consider ourselves a city wide success story
in this respect thanks to the efforts of David Duffy and Craig Given
Submitted on the 2022/3 Annual plan to ensure that Richmond receives its fair share
of funding and focus by Council
Worked with Richmond Community Garden, Avebury House Community Trust and Avon
Otakaro Network to promote and support red zone activation in our neighbourhood
Drawn attention to development activity occurring in Richmond whilst taking a balanced
view that ensures that the benefits of intensification are not passed over in favour of spralling
greenfields development. Retention of mature planting and significant increase in new planting
in our suburb has been a focus.
Funds are reserved for web site and facebook operating and community activation costs pending
but not charged at balance date. Funds secured for our community “Capacity Builder” are
committed for delivery in the following financial year
RICHMOND RESIDENTS AND BUSINESS ASSOCIATION INCORPORATED
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2022
- OUTPUTS AND OUTCOMES (continued)
During the year the committee worked to develop a paid part time “Capacity Builder” Role
so that consistent and focused energy can be applied to the benefit of our community
Richmond Wide. Rachel Crawford, a Richmond Resident was successfully appointed to
the role early in 2022 and is making a considerable difference to the delivery of RRBA
objectives
RR&BA has also continues to invest in strong connections with Avebury House Community Trust and the Richmond
Community Garden. On going connection and collaboration will ensure that the best interests of Richmond
are strongly represented amongst all relevant agencies
The above has required many volunteer hours and other contributions. An estimated reflection of this follows
(The values described here are not reflected on the Statement of Financial Performance or Position
The activity described is up to the period ending 31st March 2022
This Year
Goods and
Service
gratuities
Volunteer
Hours
Estimated
value (at
$26.00 per
hour)
Total Estimated
value delivered
100 – 2,600 2,600
120 – 2,520 2,520
100 – 2,100 2,100
100 – 2,100 2,100
50 – 1,050 1,050
50 – 1,050 1,050
25 – 525 525
100 – 2,100 2,100
3,360 160 3,360
300 – 6,300 6,300
80 – 1,680 1,680
TOTAL ESTIMATED HOURS/VALUE OF DELIVERY 25,385 1,185 25,385
Last Year
Goods and
Service
gratuities
Volunteer
Hours
Estimated
value (at
$21.00 per
hour)
Total Estimated
value delivered
Monthly meetings of RRBA 200 – 4,200 4,200
North Richmond Roading maintenance monitoring – 200 4,200 4,200
We Are Richmond brand and story development – 40 840 840
Web site creation and content management – 250 5,250 5,250
Members only facebook site development & management 100 – 2,100 2,100
Regular community surveys (Survey Monkey) on key issues – 50 1,050 1,050
RRBA presence at events / membership growth activities – 100 2,100 2,100
500 – 10,500 10,500
100 – 2,100 2,100
Developing local business directory during Covid 19 100 – 2,100 2,100
TOTAL ESTIMATED HOURS/VALUE OF DELIVERY 34,440 1,640 34,440
Guerilla Gardening & maintenance of public gardens -m
Stapletons Road / Dudley Creek
Submissions on CCC draft annual plan
Supporting residents to be represented re high profile
Supporting local residents voices re Guild Street Social Housing
Monthly meetings of RRBA
North Richmond Roading maintenance monitoring
We Are Richmond on going brand development and story telling
Web site creation and content management
Members only facebook site development & management
Regular community surveys (Survey Monkey) on key issues
RRBA presence at events / membership growth activities
Grant fund applications to enable capacity building
Capacity builder role development and appointment of Rachel
Crawford (including Rachel’s commitment in excess of her paid
hours
RICHMOND RESIDENTS AND BUSINESS ASSOCIATION INCORPORATED
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2022
31 March 31 March
2020 2020
- TAXATION
On 21st September 2021 the Richmond Residents and Business Association Incorporated achieved
status as a registered charity
Subject to maintaining this status, RRBA is exempt from income taxation
- ACCOUNTS PAYABLE
Deon Swiggs – community Activator 2,800 –
JS Design – Web site maintenance and story telling 1,121 –
Nick Lowry – Artist for Mural on the Tattoo shop 1,380
Rachel Crawford – Capacity Builder activity – February / March 2,250
Total accounts payable – 3,630
- ACCOUNTS RECEIVABLE
NIL – –
Total accounts receivable – –
- TERM LIABILITIES
There are no term liabilities
TOTAL TERM LIABILITIES – –
- FIXED ASSETS
This Year Cost Accum Depn Book value
Land’ 0 0 0
Buildings’ 0 0 0
Furniture and fittings 0 0 0
TOTAL 0 0 0
Last Year Cost Accum Depn Book value
Land’ 0 0 0
Buildings’ 0 0 0
Furniture and fittings 0 0 0
TOTAL 0 0 0
- CAPITAL COMMITMENTS AND CONTINGENT LIABILITIES
There are no capital commitments or contingent liabilities existing at 31 March 2022
which are not reflected in these financial statements (2021: NIL)